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Electronic Thesis Filing - Undergraduates

Step 1 Overview: Create Your Cover Sheet

After presenting your thesis and receiving the approval of your committee members, the first step of preparing your thesis for filing with the Monroe Library is to create a cover sheet for your thesis. This page will become the first page of your thesis, so it's important to make sure that the information included is correct and free of errors.

To create your cover sheet, you will need to:

1A. Gather the required information for your cover sheet
1B. Download a cover sheet template (provided below)
1C. Add required information to your cover sheet

Once you have completed these steps, you will have a completed cover sheet that you will use to gather required signatures in Step 2.

1A. Gather Required Information for Your Cover Sheet

To prepare your thesis submission, you'll need to have some information handy. Required information includes:

  • The official title of your thesis / scholarly project
  • Degree and discipline
  • Your name as you would like for it to appear on your thesis / scholarly project
  • The date on which your thesis / scholarly project was approved by your committee: This date may be the date of your thesis presentation or when it was accepted by your committee after revisions.
  • The names and titles of your thesis advisor (for undergraduates in the Honors Program) or your committee chair and member (for graduate students filing a thesis or scholarly project)
  • Copyright information (choose one): All Rights Reserved OR Creative Commons license (CC-BY-NC)
    • The student retains copyright of their own thesis. Copyright occurred automatically when you created your thesis, but you may still wish to register with the Copyright Office to establish public record of the copyright claim. Regardless, appropriate copyright notice should be printed on the title page of your thesis. It should include
      • 1) the symbol © or the letter c in a circle, or the word “Copyright,”  
      • 2) year of first publication of the work, and 3) the name of the owner of the copyright.  An example is shown below.
        • © 2021, [Your Name]. All Rights Reserved.
    • You also have the option to release your thesis under a Creative Commons license in order to encourage reuse of your work. More info about the different categories of Creative Commons licenses is at https://creativecommons.org/licenses/.
      • If you choose a CC license, you will need to include that info on your title page as well. While there are many types of CC licenses, we recommend Creative Commons Attribution Non-Commercial, which lets others "remix, tweak, and build upon your work non-commercially" and "acknowledge you and be non-commercial."
  • Availability (choose one): Restrict to the Loyola University New Orleans community or Release Worldwide

If you are unsure about any of these or have questions about which options to select, please consult with your committee chair.

To aid you in gathering and organizing this information, optional worksheets are provided below. You may download the appropriate worksheet to your computer and use it to capture the information you will need for putting together your cover sheet. It will also be helpful to have this information at the ready for Step 3 of the filing process, when you officially submit your thesis or scholarly project to the library for filing.

Optional Worksheets for Download

To download these worksheets, you will need to be logged in with your Loyno Google account.

Click on the appropriate link provided below. When the document opens, click File, then Download. Select Microsoft Word (.docx) from the dropdown menu to download the file to your computer.

1B. Download Your Cover Sheet Template

To download a template, you will need to be logged in with your Loyno Google account.

Click on the appropriate link provided below. When the template opens, click File, then Download. Select Microsoft Word (.docx) from the dropdown menu to download the template to your computer.

Undergraduate Students

Graduate Students

1C. Add Your Information To Your Cover Sheet

Add the information that you gathered for Step 1A to your cover sheet template, including:

  1. The title of your thesis or project
  2. Degree and major
  3. Your name as you would like to have it appear with your thesis or project
  4. Date of approval for your thesis or project (consult with your thesis advisor or committee chair if needed)
  5. Names and titles:
    • For University Honors Program students: Include your thesis advisor's name, title, and confirm the name and title of the director of the University Honors Program
    • For Departmental Honors Program students: Include your thesis advisor's name, title, and discipline/department, and  committee member or reader's name, title, and discipline/department if applicable.
    • For graduate students: Include your committee chair's name and title and your committee member's name and title
  6. Copyright information: Choose one; copy and paste the appropriate text below and add your name where it says [Your Name]
    • © 2021, [Your Name]. All Rights Reserved.
    • © 2021, [Your Name]. Licensed under the Creative Commons Non-Commercial 4.0 license, https://creativecommons.org/licenses/by-nc/4.0/.

Honors Program cover sheet with fields highlighted

Screenshot of example cover sheet for departmental honors theses in the College of arts and Sciences

Screenshot of master's thesis cover sheet with highlights

At this point, you should have the information for your thesis or project filled in on your cover sheet. Ensure that all components have been completed before proceeding to the next step.

Click the button below to proceed to Step 2: Gather Signatures and Save Files in PDF.

 

Step 2

Need Assistance?

If you have any questions, need help with getting your cover sheet set up, or would like a librarian to review your cover sheet before proceeding to the next step, please send us a message.