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Enhancing Your Scholarly Profile Workshop: ORCID ID Instructions

Research guide created for workshop on enhancing scholarly profiles


There’s a lot of potential for confusion and mistaken identities in scholarly publishing. You might share a name with other, similarly named researchers! Or you might have changed your name at some point during your career. How are others supposed to know if they’ve found the right you?

Luckily, some smart people have been working to make name disambiguation easy.

ORCID ids are permanent identifiers for researchers. They protect your unique scholarly identity and help you keep your publication record up-to-date with very little effort. Some funders and publishers are also beginning to require ORCID ids for new submissions.

ORCID id site screenshot

Step 1: Claim your ORCID in under 30 seconds

  1. First things first: logon to and sign up for an ORCID account.

  2. At this step in the process, you’ll add very basic information like your name and email address, choose a default level of privacy for your profile, accept ORCID’s terms of use, and click “Register”.

  3. If your name is already in the ORCID system, you’ll then be prompted to claim an existing profile or make a new one.

Congrats! You now have an ORCID identifier. And now you’re on your way to having an ORCID profile, too.

ORCID ID registration screenshot

Step 2: Fill out your ORCID profile

Next, you’ll fill out your ORCID profile so that others can verify who you are, and also learn more about you.

First, add links to your Google Scholar, your personal website, and any other websites where you’ve got a scholarly profile.

Edit Websites screenshot on ORCID ID


  1. On the left-hand menu on your main profile page, click the pencil “Edit” icon next to “Websites.” 

  2. In the fields that appear, add links to your Google Scholar and other professional profiles you’ve created. Also add a link to your personal website or faculty page. Describe each link adequately enough so your profile’s viewers know if they’re going to click a Google Scholar link vs. something else.

  3. Click “Save changes” when you’re done.

Import your publications by connecting other scholarly identifiers

Any type of scholarly output you create, ORCID can handle.

Are you a traditional researcher, who writes papers and the occasional book chapter? ORCID can track ‘em. Are you releasing datasets and figures for your research, as they are created? ORCID can track that, too.

To connect to other identifiers and indices:

  1. From your main profile page, scroll down to the “Works” section and click the “add some now” link. You’ll then be prompted to connect to the services of your choice. "Works" section of ORCID id screenshot

  2. Once you’ve connected your profiles, your works will be imported automatically to ORCID. If you’ve connected another scholarly identifier like your Scopus Author ID, a link will appear in your left-hand menu bar.

Complete your personal information

Finally, add your education credentials and employment history that might not have imported when you connected other services. ORCID ID education credentials and employment history screenshot

Under each section, click the “Add Manually” button, fill out as much descriptive information as you’re comfortable sharing, choose the level of privacy you’d prefer under the “Who can see this?” section in the upper right of the pop-up box, and then click “Add to list” to commit it to your profile.



Step 3: Complete your publication record

It’s possible that not all of your publications and other works will have imported. You can add them in two ways: "Add work" menu on ORCID ID

  1. Manually by clicking the “Add Work Manually” button under your Works section and adding the publications one-by-one.

  2. Batch import your works using the BibTeX import button. You can export your works from Google Scholar, EndNote, and many other reference management services in BibTeX format. Once you have exported your works, click the “Link BibTeX” button under the Works section of your ORCID profile, upload your BibTeX file, and you’re done!

If any duplicate records were imported with the Mendeley sync or BibTeX import, you can delete them by clicking the trashcan icon next to the duplicate work’s title.


Step 4: Connect ORCID to the rest of your online life

You can connect your ORCID account with websites including Figshare, Impactstory, and many others.

Once they’re connected, you can easily push information back and forth between services–meaning that a complete ORCID record will allow you to automatically import the same information to multiple places, rather than having to enter the same information over and over again on different websites.

And new services are connecting to ORCID every day, sharing information across an increasing number of platforms–repositories, funding agencies, and more!


ORCID is still a relatively basic service. You cannot edit incorrect entries, or automatically detect and remove duplicates.

ORCID also has gaps in its coverage. It doesn’t find all of your publications, all of the time, and connectable third-party services like Scopus don’t always, either. That means you might have to manually add some works and information to your profile, same as you do for Google Scholar, and all other scholarly profiles.